Job Description

IN OFFICE IN GARDENA 100%

TEMPORARY SUPPORT (6 MONTHS PROJECT)

Key Responsibilities

Reporting & Data Management

• Track and report on program activity, client participation, referrals, and service outcomes
• Prepare recurring reports showing volume, trends, percentages of activity, and program effectiveness
• Maintain accurate spreadsheets and dashboards using Excel
• Ensure data integrity across multiple tracking sources

Program & Client Support

• Support tracking of client programs, solutions provided, and referral outcomes
• Assist with compiling data for internal reviews, audits, and funder reporting
• Help identify gaps or inconsistencies in reported data and flag issues to leadership

Financial & Administrative Support

• Assist with basic financial tracking related to programs (budgets, allocations, activity-based reporting)
• Support documentation needed for financial controls and program compliance
• Maintain organized records and reporting files

Calendar & Coordination

• Manage calendars, scheduling, and deadlines related to program reporting
• Coordinate timelines for report submissions and internal reviews
• Support meeting preparation with reports, summaries, and data snapshots

Required Qualifications

• 1–2 years of experience in an administrative, reporting, or data support role
• Strong Excel skills (formulas, formatting, basic data analysis)
• Experience maintaining spreadsheets and producing recurring reports
• Strong organizational and calendaring skills
• High attention to detail and accuracy
• Ability to manage multiple deadlines and priorities

Preferred Qualifications

• Experience working in a nonprofit, social services, or community-based organization
• Familiarity with program tracking, client data, or referral reporting
• Comfort working with leadership and handling confidential information

Skills & Competencies

• Strong written and verbal communication skills
• Analytical mindset with the ability to summarize data clearly
• Dependable, proactive, and highly organized
• Ability to follow established processes and improve reporting efficiency over time

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