Job Description

Job Title: Warehouse Coordinator

Location: Nashua, NH 03063

Duration: 3 month (Open position- possible FTE)

Shift: M-F 8am - 4:30pm, possible OT

Overview of Work Environment/Client Nuances: Small warehouse

Team Overview: Working with another warehouse coordinator

Resource's typical working day:

• Update service orders with documents and shipping information
• Able to manage time effectively to meet daily shipment times
• Generate shipping labels / waybills for various local and global shipping carriers
• Monitor status reports to meet specific delivery requirements
• The shipping team throughput is approx. 30 to 60 orders daily.
• Other administrative tasks supporting the Logistics, Calibration, and Repair teams may be assigned as the employee gains experience.

Must Have Skills:

• Candidate must be reliable
• Great communication skills
• Receiving experience
• Must be able to lift at least 50lbs
• Great attention to detail

Nice to have skills: Strong software/Microsoft office skills

Years of Experience: 1+

Education: H.S diploma or GED

Software skills:

Microsoft office skills

Emailing skills

Interview Process: 1st round phone screen, 2nd round in-person interview with site manager including site tour

Primary Duties:

• Provide Shipping and Logistics team coordination, planning, and assistance as required
• Prepare outgoing and incoming shipping, workflow and regulatory documents to internal and external customer orders in compliance to all international requirements.
• Review, create and edit all work orders to align with current capabilities and policies
• Part / Inventory process management including status, inventory control, shipping documents and other administrative requirements
• Create and manage all department supplies, parts, equipment and accessory orders
• Coordinate all internal equipment for appropriate level of calibration performed with appropriate internal or external calibration facilities
• Create, revise all internal orders, checklist, and workflow documents. Manage the work in progress listings and priorities accordingly
• Generate, revise and track all repair quotations
• Manage all order exceptions
• Generate, track and provide status on all outsourced calibration and repair activities
• Review outgoing orders to ensure work order and customer compliance
• The position will be comprised of the following administrative tasks performed daily, and throughout the day, supporting our Logistics and Administrative team.
• Update service orders with documents and shipping information
• Able to manage time effectively to meet daily shipment times
• Generate shipping labels / waybills for various local and global shipping carriers
• Monitor status reports to meet specific delivery requirements
• The shipping team throughput is approx. 30 to 60 orders daily.
• Other administrative tasks supporting the Logistics, Calibration, and Repair teams may be assigned as the employee gains experience.

Miscellaneous:

• Monitor emails for requests.
• Contact the Customer Contact Center, as needed.
• PUD – call Customers and coordinate Courier to pick up the equipment.
• Perform physical inventory counts.
• DOA and PRP returns to factory.
• Special requests or shipments outside of routine.
• Observe good housekeeping and safety procedures.
• Adhere to all safety guidelines and procedures, as well as communicate any unusual conditions and potential safety hazards.

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